MINUTES FROM AUGUST 8 TRUSTEES MEETING

Harvard Fire Protection District Meeting Minutes

Held August 8, 2017

Trustee Condon called the meeting of the Harvard fire Protection District Board of Trustees to order at 5:36pm in the meeting room of the Fire Station at 502 S. Eastman Street. Present were Trustees Condon, Carbonetti and Clarke. Also in attendance were D/C D. Davidson, FF. J. Adams, FF/PM M. Adams and FF/PM M. Perkins.

Audience Participation:

Mike Piccolo, from the Jean Ross Company in Woodstock, Illinois, spoke about the repairs completed on Engine 741. He took responsibility and apologized for the additional time needed to complete the repairs.  He indicated the bill for repairs should come in under the estimate given to the District.  Mr. Piccolo reminded the Board of the many times he has responded for emergency repairs to various vehicles.  Condon suggested a more frequent communication take place regarding the status of repairs.  Clarke identified the consequences of having a front line apparatus down for an extended period of time affecting our ability to respond to mutual aid requests.

Approval of Minutes:

Motion made by Carbonetti and seconded by Clarke to approve minutes of the July 11, 2017 meeting. Voice vote: all ayes, motion approved 3-0.

Approve new Policy and Procedure Manual:

Trustees held a discussion about the draft copy of the Personnel Policies and Procedures manual. Some areas require more work to complete the document. Motion made by Condon and seconded by Carbonetti to table this issue until all the necessary information is included.  Voice vote: all ayes, motion approved 3-0.

Discuss and approve vehicle maintenance program:

Trustees discussed an email from B/C Pierce (vacation leave) with suggestions on improving the vehicle maintenance program. FF. J. Adams (maintenance official) shared his thoughts regarding various vendors.  Each trustee offered their input towards a possible solution.  Condon declared this to be an operational issue and referred it to staff to resolve.  No Board action was taken.

Approve the purchase of new stretcher:

Motion made by Clarke and seconded by Condon to approve the purchase of a Stryker ambulance stretcher with a Power-Load cot fastener system. The stretcher is to be installed in the new ambulance currently under construction.  This purchase is to receive $6,700.00 offset on the District’s Workers Compensation Insurance premiums.  The total cost for this equipment  not to exceed $20,300.00. Condon, aye; Carbonetti, aye; Clarke, aye. Motion approved 3-0.

Adopt new call-back pay policy:

Clarke presented to the Board a proposal to increase call-back pay for General Alarms. Motion made by Carbonetti and seconded by Condon to approve the call-back pay policy.  Voice vote: all ayes, motion approved 3-0.

Approve Payment of Bills:

Motion made by Carbonetti and seconded by Clarke to approve payment of invoices for service and materials totaling $24.964.44. Condon, aye; Carbonetti, aye; Clarke, aye. Motion approved 3-0.

Reports:

  • Fire Chief: No report.
  • Deputy Fire Chief: No report.
  • Battalion Chief: No report.
  • Training officer: Clarke stated that he was working with the Illinois Fire Chiefs Foundation to conduct an officer training program at Harvard fire station.
  • Fire /Rescue Association: No report.
  • Building Maintenance: Condon reported that landscaping around the fire station is scheduled for September. Clarke reported that the District’s participation in ComEd’s Real Time Pricing Program went into effect on August 1, 2017.
  • Treasurers Report:            Carbonetti presented current balance sheet and budget documents.

New Business:

No New Business.

Adjournment:

Motion made by Carbonetti and seconded by Clarke to adjourn meeting at 6:39pm. All ayes, motion approved 3-0. Meeting adjourned.

Respectfully submitted,

 

Joseph Clarke, Sec.

Date approved: _______9/12/2017