- Regular Meeting Call to order (7:00 p.m.)
- Pledge of Allegiance and Moment of Silence
- Roll Call; Trustee Evers, Trustee Hugg, Trustee Condon, and Trustee Kelnhofer and Trustee Clarke were present.
- Motion to approve the agenda made by Clarke, Seconded by Evers. Motion approved 5-0.
- Audience Participation-None. Motion to close public comment made by Condon Seconded by Kelnhofer. Motion approved 5-0
- Secretary’s Report-
- Approval of the Minutes- Motion made by Kelnhofer and Seconded by Evers. Motion Approved 4-0. Trustee Clarke abstained.
- Payment of Bills-
- Motion to approve bills by Evers, seconded by Condon. Roll call vote- Evers-yes, Clarke-yes, Kelnhofer-yes, Condon-yes, Hugg-yes. Motion passes 5-0.
- Approve the purchase of recording equipment to record public and executive meetings for the fire district.
- Motion to approve the purchase of recording equipment made by Condon, Seconded by Clarke. Roll call vote- Evers-yes, Clarke-yes, Kelnhofer-yes, Condon-yes, Hugg-yes. Motion passes 5-0.
- Motion to amend the agenda by replacing item 10 with item 11
- Motion made by Clarke, Seconded by Evers. Motion approved 5-0
- Revisions to Fire District’s Banking Procedures
- Katie Martin from The Harvard State Bank is present for the Board of Trustees to sign paperwork.
- Approve and sign for OSFM Fire truck Revolving Loan Program
- DC Davidson discussed terms of new loan and paperwork needed.
- Motion to authorize President Roger Hugg to execute a letter of intent with the Illinois Finance Authority Fire Truck and Ambulance RLF program and the Harvard Fire Protection District made by Clarke, seconded by Kelnhofer. Motion approved 5-0.
- Motion to authorize President Hugg and Treasurer Evers to execute a loan agreement between the Illinois Finance Authority and the Harvard Fire Protection District dated 6/13/2019 made by Clarke, Seconded by Condon. Roll call vote- Evers-yes, Clarke-yes, Kelnhofer-yes, Condon-yes, Hugg-yes. Motion passes 5-0.
- Accept the resignation letter of Russell Leipnitz
- Motion to accept the resignation of Russel Leipnitz made by Condon, Seconded by Kelnhofer. Motion passed 5-0.
- Old Business- None
- New Business-
- Discuss Application of Disposal of Records.
- Motion to refer the Records Disposal Certificate to legal.
- Discuss Application of Disposal of Records.
- Discuss Fire Recovery
- Motion to Convene a “Closed Session” to discuss the performance evaluation of a District employee as covered under the Illinois Compiled Statutes, General Provisions, Open Meetings Act, ILCS 120/2/c/1 made by Clarke, Seconded by Evers. Motion Passed 5-0. 8:10PM
- Motion to return to open session made by Condon, Seconded by Evers. Motion passed5-0. 9:56 PM
- Motion to adjourn made by Kelnhofer, Seconded by Clarke. Motion passed 5-0. 9:58 PM.
- Fire Chief’s Report
Call activity June 2019:
August 2019 = 130 * Detailed breakdown page #3
August 2018= 112
January – July 2019 866 * 9.8% increase over 2018
January – July 2018 781
Notes: Structure Fire on Marengo Road
Two MVA’s with complex extrication – 1 fatal
- Go on the record to thank Russ Leipnitz for 16 years and 4 months of service
- Bough, Crosby, Czerwiec and Sanchez took and passed MCC Vehicle Machinery Operations
- David Anaya and Leslie Ingersol passed National EMT Basic
- Shane Mackie passed National Paramedic Exam
- Montana Anderson took the National Paramedic Exam and we await the results
Policies and Procedures:
- These have been assigned to everyone on the online training program
Illinois Secure Choice:
- This was mentioned a while back
- Any action needed from us?
- 0% OSFM loan paperwork was sent to Board members – Pending BOT
- State of Illinois Communication grant: $87,500 agreement was returned
- More paperwork. This look to be a reimbursement
- SAFER grant pending. Perkins states awards will be announced soon
- FEMA Engine still pending. Perkins states awards will be announced soon
- Grant of 15 used radios was received from DNR
- IDPH Grant for $2,400 was submitted
- National Night Out went very well
- On 8-20-2019 we will be assisting McDonalds and Make a Wish Foundation for a special needs childVehicle Maintenance:
- 754 has alternator problem
- No other issues
- All bushes except the East side have been trimmed
Detailed Call Breakdown
130 Total Calls
|84||321||EMS call, excluding vehicle accident with injury|
|7||611||Dispatched & cancelled en route|
|4||444||Power line down|
|3||322||Motor vehicle accident with injuries|
|3||622||No Incident found on arrival at dispatch address|
|1||131||Passenger vehicle fire|
|1||151||Outside rubbish, trash or waste fire|
|1||160||Special outside fire, Other|
|1||323||Motor vehicle/pedestrian accident (MV Ped)|
|1||324||Motor Vehicle Accident with no injuries|
|1||411||Gasoline or other flammable liquid spill|
|1||511||Assist police or other governmental agency|
|1||531||Smoke or odor removal|
|1||571||Cover assignment, standby, moveup|
|1||600||Good intent call, Other|
|1||621||EMS call, party transported by non-fire agency|
|1||651||Smoke scare, odor of smoke|
|1||661||EMS call, party transported by non-fire agency|
|1||671||HazMat release investigation w/no HazMat|
|1||700||False alarm or false call, Other|
|1||735||Alarm system sounded due to malfunction|
|1||736||CO detector activation due to malfunction|
|1||743||Smoke detector activation, no fire – unintentional|
Joshua Kelnhofer, Secretary